Age of Retirement on Superannuation
employee of group “A”, “B” or “C” shall retire from service on the afternoon
of the last working day of the month in which he attains the age of 58 years.
In the case of group ‘D’ employees the age of retirement is 60 years.
Government employee, whose date of birth is the Ist of a month, shall retire
from service on the afternoon of the last working day of the preceding month
in which he attains the age of 58 or 60 years, as the case may be.
of C.S.R. Vol. I, Part I)
II. Admissibility of
In cases where total qualifying
service at the time of retirement is less than ten years, no pension is
admissible. In such case only service-gratuity is admissible.
(Rule 6.16 (1) of C.S.R. Vol. II)
Superannuation pension is granted to a
Government employee who retires at a particular age as mentioned in para I
Government employee who retires or is
required to retire under the provision of Rule 5.32A or 5.32B of Pb. C.S.R.
Vol.II shall be entitled to get retiring pension and gratuity.
Government employee who seeks voluntary
retirement after completion of twenty years qualifying service, is also
entitled to retiring pension and gratuity.
(Rule 5.27 to 5.32 of C.S.R. Vol. II)
retiring from Government Service without confirmation (i.e., as temporary
Government employees) in any post on or after 5th February, 1969,
will be entitled to invalid/retiring/superannuation pension as the case may be
and also death-cum-retirement-gratuity on the same basis as admissible to
permanent Government employees. In case of death of temporary employees while
in service his family will also be entitled to similar benefits as are
admissible to the families of permanent Government employees on their death
while in service.
(Rule 3.17 A-(f) of Pb. C.S.R. Vol. II)
III. Service Qualifying for Pension
following periods of service/leave of Government employee are counted as
service qualifying for pension:-
(a) The service must
be under Government. It should be on regular basis and paid by the
Government. (Rule 3.12
of C.S.R. Vol.II)
service interrupted or continuous followed by confirmation shall be treated as
qualifying service; the period of break shall be omitted while working out
Extra-orindary leave counted towards increments under rule 4.9(b) (ii) of
Punjab Civil Sercvices Rules, Vol.I, Part I, will be counted towards
service qualifying for pension.
Periods of suspension/dismissal/removal/compulsory retirement followed by
re-instatement will count for pension to the extent permissible under rule
4.17 of C.S.R. Vol. II read with rule 7.3 of C.S.R. Vol. I, Part I.
Resignation from the public service or dismissal or removal from it for
misconduct, insolvency, inefficiency, not due to age, or failure to pass a
prescribed examination will entail forfeiture of past service in terms of rule
4.19 (a) of C.S.R. Vol.II.
interruption in service of a Government employee caused by willful absence
from duty and unauthorized absence without leave will as hitherto entail
forfeiture of past service.
Persons paid from contingencies provided that half of the period of services
of such persons paid from contingencies rendered from February, 1973 onwards
for which authentic records of service is available will count as qualifying
service subject to the following conditions that the same:-
should be in a job involving whole time employment and not part time or
for a portion of a day.
should be in a type of work/job for which regular post should have been
Should have been continuous and followed by absorption in regular
employment without a break.
The entire service rendered by an employee as worked charged shall be
reckoned towards retirement benefits provided;
such service is followed by regular
there is no interruption in the two or more spells of service or the
interruptions fall within condonable limits; and
such service is a whole time employment
and not part-time or portion of day.
(Rule 3.17-A of C.S.R. Vol. II)
Group ‘C’ and ‘D’ employees who were required to undergo departmental training
relating to jobs before they are put to regular employment, such training
period followed immediately by regular appointment is treated as qualifying
(Rule 4.12A of C.S.R. Vol. II)
Periods which are not counted as Qualifying Services
Boy service, i.e. service rendered prior to acquiring the age of
Service as Apprentice.
Period of suspension, if adjudged as a specific penalty and not allowed
to count as duty or leave of the kind due, on reinstatement.
Over stayal of leave and Extra-oridinary leave other than that which
counts for increment.
Services paid by fees and commission.
Services paid from Trust-funds or local funds
(Rule 3.9, 3.23, 3.32,3.33,3.34,3.35,4.7, 4.17
and 4.20 (b) of C.S.R. Vol. II)
IV. Amount of Pension
The amount of
pension may be determined by the length of qualifying service which for the
purpose of pension shall be calculated in terms of completed six monthly
period. The fraction of a year equal to three months or more shall be
treated as a completed six monthly period.
(Rule 6.1 of C.S.R. Vol. II)
Pension is fixed in rupees and shall be
rounded off to the next higher rupee. In other words the fraction of a rupee
shall be rounded off to next higher rupee.
(Rule 6.2 of C.S.R. Vol. II)
Pension is fixed in rupees and is payable in
(Rule 6.3 of C.S.R. Vol. II)
The pension will be calculated on average
emoluments drawn during the last 10 months immediately preceding the date of
The rates of
pension for the employees who retire on or after-1-1-1996 have been revised
and limits of their minimum and maximum of pensions have been raised to Rs.
1275/- and Rs. 12250/- per month respectively.
(Limits to be increased by
50% because of addition of 50% D.P. w.e.f. 1.4.2004)
‘emoluments’ for the purpose of calculating various retirement benefits shall
mean basic pay as defined in rule 2.44 (a) (i) of C.S.R. Vol. I Part I, Say:
Pay, Personal Pay & Special Pay. (Rule
6.19-C of CSR Vol. II)
formula for calculation of Pension is as under:-
average Six monthly completed
emoluments periods of qualifying
service (Maximum 66)
________________ X __________________
(Rule 6.16 (2) of CSR Vol. II.)
Pension on last Pay drawn fee 30.11.07
Note: (i) w.e.f. 7.12.2001 as per Noti. No.
GSR-31/Const./Art. 309/2001 dated 7.12.2001, only basic pay without any
Special Pay or Personal Pay to be treated for calculation of Pension as per
rule 6.19 (C) of C.S.R. Vol. II as such so amended.
w.e.f. 1.4.2004, 50% of Basic Pay i.e. Dearness Pay also to be counted
for pension calculation as per F.D. Hr. No. 1/16/2004-3PR (FD) 17.5.2004.
V. Retiring Pension
The appointing authority shall, if it is of
the opinion that it is in the public interest so to do, have the absolute
right to retire any Government employee. Other than Class IV Government
employee by giving him notice of not less than three months in writing or
three months pay and allowances in lieu of such notice:-
If he is in Class I or Class II Service or post and had entered
Government service, before attaining the age of thirty-five years, after he
has attained the age of fifty years; and
(ii) (a) if he is in Class III
service or post; or
(b) if he is in Class I or Class II
service or post and entered Government service after attaining the age of
thirty-five years after he has attained the age of fifty-five years.
Government employee would stand retired immediately on payment of three months
pay and allowances in lieu of the notice period and will not be in service
3.26 (d) of C.S.R. Vol. I, Part I)
Government employee is entitled, on his resignation being accepted to a
retiring pension after completing qualifying service of not less than
thirty years, but a competent authority may permit the pension to be granted
in special cases where the qualifying service is not less than 25 years.
retiring pension is also granted to a Government employee who is required by
Government to retire after completing twenty-five years qualifying service or
more and who has not attained the age of fifty-five years.
(Rule 5.32A of
C.S.R. Vol. II)
Retiring pension is also granted to an
employee who is allowed to retire after giving 3 months notice or himself
requests for retirement after giving such notice on attaining the age of 55
years (Also 50 years in case of Class I & II who entered the service before
attaining the age of 35 years)
(Rule 5.32A (c) of C.S.R. Vol. II)
Retirement after Completion of twenty years Qualifying Service.
scheme is purely VOLUNTARY, the initiative resting with the Government
employee himself and the Government have no reciprocal right to retire
Government employee on its own.
Government employee, who have put in not less than twenty years qualifying
service may, by giving three months notice in writing to the appropriate
authority, seek voluntary retirement from service.
Pension’ will be admissible under this scheme.
A notice of
voluntary retirement may be withdrawn subsequently only with the approval of
appropriate authority and request for such withdrawal has to be made before
the expiry of the said notice.
may generally be given in all cases except those:
In which disciplinary proceedings are pending
or contemplated against the Government employee concerned for
imposition of major penalty and the disciplinary authority having regard to
the circumstances of the case is of the view that the imposition of the
penalty of removal or dismissal from service would be warranted in the
In which prosecution is contemplated or may have been launched in a
court of law against the government employee concerned.
the appointing authority does not refuse to grant permission for
retirement before expiry of the notice period, the retirement shall become
effective from the date of expiry of the said period.
qualifying service as on the date of intended retirement of the Government
employee seeking retirement under this scheme or rule 3.26(e) of CRS Vol. I
Part-I with or without permission shall be increased by the period not
exceeding five years, subject to the condition that the total qualifying
service rendered by the Government employee does not in any case exceed thirty
three years and it does not take him beyond the date of superannuation.
weightage of five years shall not be admissible in case of those Government
employees who are prematurely retired by the Government in public interest
under the relevant rules.
weightage, as quoted above, will not entitle the employee for any notional
fixation of pay for purpose of calculating the pension and gratuity which will
only be based on the actual emoluments calculated with reference to the date
(Rule 5.32 B(I) of C.S.R.
Vol. II read with Hr. Govt. F.D. No. 1/2(27)-79-IFR-I dated 1-8-1980 No.
1/2(27)-79-2FRII dated 2-3-1984).
VII. Provisional Pension and Gratuity
Rule 9.10-(1) The various stages of action
laid down in rule 9.5 shall be strictly followed by the Head of office. There
may be an isolated case where, inspite of following the procedure laid down in
rule 9.5, it may not be possible for the Pension Sanctioning Authority to
forward the pension papers referred to in rule 9.7 to the Audit Officer within
the period prescribed in sub-rule (4) of that rule, or where the pension
papers have been forwarded to the Audit Officer within the prescribed period
but the Audit Officer may have returned the pension papers to the Pension
Sanctioning Authority for eliciting further information before issue of
pension payment order and order for the payment of gratuity. If the Pension
Sanctioning Authority in such a case is of the opinion that the Government
employee is likely to retire before his pension and gratuity or both can be
finally assessed and settled in accordance with the provisions of these rules,
he shall, without delay take steps to determine the qualifying years of
service and the emoluments qualifying for pension after the most careful
summary investigation that may be made. For this purpose he shall:-
rely upon such information as may be available
in the official records and
ask the retiring Government employee to
file a written statement on plain paper stating the total length of
qualifying service including details of emoluments drawn during the
last ten months of service but excluding the breaks and other non-qualifying
periods of service.
(2) The Government
employees while furnishing the statement as in clause (ii) of sub-rule (1)
shall, at the foot of the statement, make, and subscribe to, a declaration as
to the truth of the statement.
(3) The Pension
Sanctioning Authority shall thereafter determine the qualifying years of
service and the emoluments qualifying for pension in accordance with the
information available in the official record and the information obtained from
the retiring Government employee under sub-rule (1). He shall, then, determine
the amount of provisional pension and amount of provisional
(4) After the amount
of pension and gratuity have been determined under sub-rule (3), the Pension
Sanctioning Authority shall take further action as follows:-
(a) he shall issue a sanction letter and endorse a copy thereof to the
audit Officer for authorizing payment at a treasury of the following:-
100% pension as determined under sub-rule (3) as provisional pension
for a period not exceeding six months to be reckoned from the date of
retirement of the Government employee; and
(ii) 100% of gratuity as provisional gratuity
determined under sub-rule (3) after deducting there from the dues mentioned
in rule 9.17;
he shall indicate in the Sanction letter the amount recoverable from
the gratuity under sub-rule (1) of rule 9.9.
of provisional pension and gratuity payable under sub-rule (4) shall, if
necessary, be revised on the completion of the detailed scrutiny of the
(a) The payment of provisional pension shall not continue beyond the
period of six months from the date of retirement of Government employee. If
the amount of final pension and the amount of final gratuity, had been
determined by the Pension Sanctioning Authority in Consultation with the Audit
Officer before the expiry of the said period of six months, the Audit Officer
issue the pension payment order; and
authorize the difference between the final
amount of gratuity and the amount of provisional gratuity paid under
sub-clause (ii) of clause (a) of sub-rule (4) after adjusting the Government
dues, if any, which may have come to notice after the payment of provisional
gratuity. If the Government employee was an allottee of Government
accommodation, the amount of gratuity withheld under sub-clause (ii) of clause
(a) of sub-rule (4) should be refunded or receipt of no demand certificate
from the Accounts Officer (Rent)/Rent Assessing Authority.
(b) If the amount of provisional pension disbursed to a Government
employee under sub-rule (4) is on its final assessment found to be in excess
of the final pension assessed by Audit Officer, it shall be open to the Audit
Officer to adjust the excess amount of pension out of gratuity withheld under
sub-clause (ii) of clause (a) of sub-rule (4) or recover the excess amount of
pension in instalments by making short payments of pension payable in future.
(c) (i) If the amount of
provisional gratuity authorized by the Pension Sanctioning
sub-rule (4) is larger than the amount finally assessed, the
Government employee shall not be required to refund excess amount
(ii) The Pension
Sanctioning Authority shall ensure that chances of authorizing the
amount of gratuity
in excess of the amount finally assessed are minimized and
responsible for the excess payment shall be accountable for the over-
If the final amount of pension and gratuity have not been determined by the
Pension Sanctioning Authority in consultation with the Audit Officer within a
period of 6 months referred to in clause (a) of sub-rule (6) the Audit
Officer shall treat the provisional pension and gratuity as final and issue
pension payment order immediately on the expiry of the period of 6 months.
Rule 9.15-(1) (a) In respect of a government employee referred to in rule 2.2
of these rules, the Audit Officer shall authorise the provisional pension
equal to the maximum pension which would have been admissible on the basis of
qualifying service up to the date of retirement of the Government employee, or
if he was under suspension on the date of retirement, upto the date of
immediately preceding the date on which he was placed under suspension.
The provisional pension shall be authorized by the Audit Officer during
the period commencing from the date of retirement up to and including the date
on which, after the concluding of departmental or judicial proceedings, final
orders are passed by the competent authority.
No gratuity shall be paid to the Government employee until the
conclusion of the departmental or judicial proceedings and issue of final
Payment of provisional pension made under sub-rule (1) shall be adjusted
against final retirement benefits sanctioned to such Government employee upon
conclusion of such proceedings but no recovery shall be made where the
pension finally sanctioned is less than the provisional pension or the pension
is reduced or withheld either permanently or for a specified period.
VIII. Family Pension (To be paid after completion of Financial
The rates of
family Pension as per Appendix 1 of Pb. C.S.R. Vol.II and as amended from
1.1.1996 are 30% of Basic Pay Subject to minimum of Rs. 1275 and maximum of Rs.
7350/-. (Limits to be increased by 50% because of addition of 50% D.P.w.e.f.
1.4.2004) (Para 1 of the scheme)
In case of death of an employee while in
service or after retirement before attaining the age of 65 years, the amount
of Family Pension would be fixed at double the amount of normal Family Pension
subject to the condition that such enhanced Family Pension does not exceed 50%
of pay last drawn. In case of death of a Pensioner the maximum shall be the
amount of Pension inclusive of commuted portion. This benefit will be
available for a period of 7 years or till the deceased would have attained the
age of 65 years, which ever is earlier.
(Para 2 of the scheme)
The pension is admissible, if the deseased
had compelted a minimum operiod of one year of continuous service without
in the case of widow/widower upto the date of death or remarriage,
whichever is earlier;
in the case of son/unmarried daughter until he/she attains the age of
twenty five years;
in the case of parents who were wholly dependent on the Government
employee when he/she was alive, upto the date of death provided the deceased
employee had left behind neither a widow nor a child.
In the case of the children in the order of their birth and younger of
them will not eligible for family pension unless the elder next above him/her
has become ineligible for grant of family pension.
In the case of divorced/widowed daughter till they are alive.
4 of the scheme)
If the son
or daughter of a Government employee is suffering from any disorder or
disability of mind or is physically crippled or disable so as to render him or
her unable to earn a living even after attaining the age of twenty five years
the family pension shall be payable to such son or daughter for life subject
to certain conditions.
(Para 4 B of the scheme)
IX. Service Gratuity
A Government employee who retires from
service before completing 10 years qualifying service will be granted service
gratuity, and no pension will be admissible to him. The rates of service
gratuity will be as given in Rule 6.16 (i) of Punjab Civil Service Rules,
Volume-II. (Rule 6.16-(I) of
C.S.R. Vol. II)
X. Death-cum-Retirement Gratuity
An employee is entitled to receive D.C.R.G.
in lump sum at the time of retirement; or in the case of death while in
service, the admissible amount depends upon the length of service rendered and
last pay drawn by the employee.
Following are the broad methods of calculating D.C.R.G.
Government employee on retirement (with at least 5 years qualifying
service) is entitled for gratuity which is calculated as
Completed 6 monthly
X 1/4 X period subject to
Emoluments 66 in case
class I, II
Plus D.P. & and
III and 70 in case of class IV employees
DearnessAllowance (Fraction of 3
months & more to be counted half year)
(Rule 6.16A (3) of
Pb. C.S.R. Vol. II)
(2) Gratuity on Death,
(i) 2 months
emoluments: If service is less than one
[6.16A (2) (b) of CSR Vol. II]
(ii) 6 months
emoluments: If service is less than
[6.16A (2) (b) of CSR Vol. II]
(iii) 12 months
emoluments: If service is five years to
[6.16A (3) of CSR Vol. II]
1/4 months emoluments: for In excess of
each half year to maximum of 16
½ service [6.16A (3) of CSR Vol.II]
months (17 ½ months in case of
‘Emoluments’ means the Pay+S.P. +PP last drawn. [Rule
6.19-C(i) of CSR Vol. II read with 2.44 of CSR Vol. I Part –I] & DA vide Hr.
Govt. No. 1/2 (8)/98-2FR-II(P-II) dated 9.3.98.
per notification dated 7.12.2001 it will be Basic Pay and not S.P. or P.P.
maximum limit of payable D.C.R.G. has been revised with effect from 1.1.1996
and has been raised to Rs. 3,50,000/- vide Hr. Govt. F.D. No. 1/2
(8)98-2FR-II(P-II) dated 9.3.1998.
Nomination for Death-cum-Retirement Gratuity
employee shall, at any time after confirmation, make a nomination, conferring
on one or more persons the right to receive any Gratuity that may be
sanctioned under sub rules (2) and (4) of Rule 6-16A and any gratuity which
having become admissible to him under sub rule (I) of that rule and rule 6.16
has not been paid to him before death.
if, at the time of making the nomination, the officer has a family, the
nomination shall not be in favour of any person or persons other than
members of his family.
Where nomination is made in favour of more
than one member/person, he shall specify in the nomination the amount or share
payable to each of the nominees, in such manner as to cover the whole amount
of the Gratuity.
( Rule 6.16-B of Pb.C.S.R Vol. II).
Payment of Interest on
It has been
decided that the rate of interest admissible on all these cases (delay in
release of retrial benefits) should be linked with the interest rate in force
on G.P.F of employees.
( F.D Hr. No.
½(152) 01-2FRII dated 20.2.2002).
XII. Commutation of Pension
Government employee shall be entitled to commute for a lumpsum payment upto
40% of his pension. The fraction of pension to commuted shall, however, be
restored to him after the completion of seventy years of age (w.e.f 4.3.2003
on completion of 15 years etc.)
If fraction of
pension to be commuted results in fraction of rupee, such fraction of a
rupee shall be ignored for the purpose of communication.
that a Government employees against whom judicial or a departmental proceeding
has been instituted or a pensioner against whom any such proceeding has been
instituted or continued under rule 2.2 (b) ibid, shall not be permitted to
commute any part of his pension during the pendency of such proceedings.
Rule 11.1 of C.S.R Vol. II)
for commutation of pension should be made in Part-I of Form PEN 12,
accompanied by two passport size photograph (one duly attested & other without
attestation) and addressed to the authority competent to sanction his pension,
through the Head of the office in which he is/was serving. If he himself
is/was Head of Office, then through Head of Department.
11.2 of C.S.R Vol-II)
The lump sum
payable on commutation shall be calculated in accordance with a table or
tables of present values which shall be prescribed by the competent authority.
The table of the present
values is given below :-
(referred to in Rule 11.5)
Age on the
expressed as number
of Years purchase.
Age on the
expressed as number
of Years purchase.
XIII. Documents Required
for Finalization of Pension Cases.
While sending the Pension cases to the Accountant General, Haryana,
it may be ensured that the following documents (depending upon nature of case)
are complete. This list will help to avoid routine nature objections from
Audit Office and in finalisation of pension cases well in time.
following documents should accompany pension claims to be sent to A.G.:-
1. Formal application in Form Pen-9(2 Copies).
2. Form Pen-I ( Four pages)
3. Data Sheet (2 copies)
4. Joint photographs (i.e retiree with spouse) Photographs (self duly
attested (Four Copies, one duly pasted on application form as per letter dated
5. Two slips bearing specimen signatures/left hand thumb impression
(if illiterate) duly countersigned of self ( 2 Copies)
6. Two slips bearing specimen signatures/left hand thumb impression of
spouse (2 copies).
7. Two slips showing particulars of height and identification
marks-Attested by Competent Authority (of Self & Spouse)
8. Details of present and after retirement addresses.
9. Details of Family members showing age/date of birth and
relationship with the Government employee alongwith their marital status.
10. Medical Certificate in case of Invalid Pension.
11. Copies of application (three months notice) by the Government
employee and retirement orders in case of voluntary/premature retirement.
12. Service Book duly completed in all respects.
13. Report regarding verification of qualifying service after completion
of 25 years.
14. Statement showing non qualifying service.
15. Calculation Sheet of pension and D.C.R.G etc.
16. Last Pay Certificate
17. Consolidated No Demand Certificate relating to entire service.
18. Commutation of Pension Application in case Pensioner desire to
commute a portion of pension Maximum 40% (w.e.f 1.1.96) portion of pension can
19. Nomination for DCRG (Retirement Gratuity) one copy.
20. Certificate to the effect that no judicial/Departments proceedings
have been instituted pending against the individual.
N.B. Nomination for life time arrears of pensionary benefits are to be
obtained by the Head of Office and forwarded to pension disbursing authority
separately (Hr. Govt. F.D No. 1/2 (58) –81-2FR II dated 18.2.1986).
Death/Family Pension Cases
Form H-Formal application for family Pension and D.C.R.G.
Attested three copies of passport size photograph of widow/widower or
claimant for family pension.
Attested copy of Death Certificate
Service Book duly completed in all respects
Calculation sheet alongwith History sheet of Service
Sanction for Family Pension (Annexure III) and sanction for D.C.R.G. in
Annexure I duly signed by the Pension Sanctioning Authority.
Specimen signatures (Thumb impression in case of illiterate claimant)
Present address and descriptive roll including left hand thumb, fingers
impressions of the claimant.
Legal documents such as guardianship certificate and indemnity bond
incase where the family pension and D.C.R.G. etc. is to be paid to minor
Last Pay Certificate.
Consolidated No Demand certificate.
XIV. Time Schedule and steps in Pension Administration
Chapter-IX of Punjab C.S.R. Vol. II contains schedule and procedure of
processing Pension Cases and getting the same finalised.
Rule 9.1 reads “All authorities dealing with applications for
pension under these rules should bear in mind that delay in the payment of
pensions involves peculiar hardship. It is essential to ensure, therefore,
that a government employee begins to receive his pension on the date on which
it becomes due.”
Note: In order to prevent cause
for complaint on the part of the pensioner, it is most important that pension
cases should always be given as high a degree of priority as possible.
Application: Rule 9.4- Every Head of Office shall undertake work of
preparation of pension papers in Form Pen-I two years before the date of which
Government employee is due to retire on superannuation.
letter No. 1/1(6)-8- 2FRII dated 30.11.82 states that it will be the
RESPONSIBILITY OF THE HEAD OF DEPARTMENT/HEAD OF OFFICE to obtain Pension
Application from retiring Government employee.
Completion of Service Record: Rule 9.5-The Head of Office shall divide the
period of preparatory work of TWO YEARS referred to in Rule 9.4 in the
following three stages:-
FIRST STAGE: Verification of Service.
through the service book of the employee and satisfy himself as to whether the
certificates of verification for the entire service are recorded therein.
arrange to get the unverified portion or portions of service verified from
service record concerned and record necessary verification certificates.
SECOND STAGE: Making good omission in the Service Book
Head of Office while scrutinizing the certificates of verification
shall also identify if there are any other omissions, imperfections or
deficiencies which have a direct bearing on the determination of emoluments
and the service qualifying for pension.
effort shall be made to complete the verification of service and making good
omissions, imperfections and deficiencies.
purpose of calculating of average emoluments, the Head of Office shall verify
from the service book the correctness of the emoluments drawn or to be drawn
during the last ten months of service.
(c) THIRD STAGE Obtaining Form-9 by the Head of Office Eight months
prior to the date of retirement of the Government employee ,the Head of Office
shall obtain form Pen-9 from the Government employee duly completed.
Demand Certificate in respect of Long term advances/loans
Head of Office should initiate steps
36 months in advance from the date of retirement , to work out balance of long
term advances/loans and should ensure that the Government employee is
intimated about this as well as the recoveries should be so adjusted that the
Government money is recovered well before the date of retirement . This
process be treated as ‘Demand Certificate’. This procedure should be repeated
yearly in subsequent two years till retirement.
(Hr. Govt. F.D. No. 315-FD (Pen). SAP-77/7516 dated 17.3.1977)
Demand Certificate in respect of Go Accommodation
Under Rule 9.3 the Head of Office shall write to the Accounts Officer
(Rent)/Rent Assessing Authority at least two years before the anticipated date
of retirement of Government employee who is in occupation of a Government
accommodation for issue of a No. Demand Certificate in respect of the period
preceding One Year of the retirement of the allottee.
Rule 9.18-The concerned rent authorities shall scrutinize
its record and inform the Head of Office one year before the date of
retirement of allottee, if any licence fee was recoverable and if no
intimation in this regard is received by the stipulated date it shall be
presumed that nothing is due in respect of period preceding one year of his
Clearance Certificate by Vigilance Department
Head of Office should make a reference one year before the date of
retirement through the Administrative Department for getting ‘Clearance
Certificate’ in respect of Gazetted Officers.
(Hr. Govt. F.D. No. 405-FD (Pen) SAP-77/8017 dated
Pension Papers to Audit Office for C&R
Rule 9.6 -The Head of office shall complete Part-I of Form
PEN I not later than six months of the date of retirement of the Government
9.7(i)-After complying with the requirements of Rule 9.5 and 9.6, the
Pension sanctioning authority shall forward to the Audit Office Form Pen-9and
Form Pen-I duly completed with a covering letter in FORM PEN-16 alongwith
Service Book of the Government employee fully completed up-to-date, and any
other document relied upon for verification of Service.
On receipt of pension papers, the Audit Office shall apply the
requisite checks and assess the amount of pension and gratuity and return the
same to the Head of Office in the form of C&R for removal of objections cited
to C&R for issuing P.P.O./G.P.O.
Reply to the objections raised in the C&R be sent to the Audit
Office atleast 15-20 days before the actual date or retirement for issue of
PENSION PAYMENT ORDER AND GRATUITY PAYMENT ORDER.
(Hr. Govt. No. 68/2/89/FD/Pension/SAP
XV. Drawing Pension through Public Sector Bank.
This Scheme was introduced w.e.f. Ist January 1978 in respect
of Haryana Government Class I and II Pensioners, Scheme was extended to class
III and Class IV Pensioners w.e.f. 1-11-1978. Scope of the Scheme was further
extended w.e.f. 1-12-81 covering all Pensioners.
Following are the authorized Public Sector Banks whose service can
be utilized in arranging payment of pension etc.
1. State Bank of India 2. Punjab
3. Central Bank of India 4.
5. Bank of India 6.
Union Bank of India 7. State Bank of
Pensioner who is desirous of drawing his pension from a Bank
willapply to the Treasury Officer/Assistant Treasury Officer from whom they
are receiving/to receive pension inform Annexure-I (in duplicate).
Pensioner will be paid through Bank by credit to the Pensioner’s
Saving/Current Account at the Public Sector Bank’s branch selected by him.
Payment will be credited to the pensioner’s account on the first working day
of the following month exceptionally, if for any reason such as rush of work
on that date, the Payment of any pension is delayed it must be ensured that it
will be paid as soon as possible thereafter, and, in any case, before the 7th
of the month succeeding the month for which the pension is due. No bill will
be required to be submitted for this purpose. Every pensioner availing of this
facility will open a Saving/Current Account in his name unless he is already
having one. Pension will not be paid in cash or through /Joint (either or
Pensioner would be required to furnish following certificates:
Non-Employee certificate: (in form Annexure IV (II))
State Service Class-I Officer and All India Service Officers retiring from
State Government are required to furnish a declaration in May and November,
each year about acceptance/non-acceptance of commercial employment within two
years from the date of their retirement and also about acceptance/non
acceptance of any employment under any Government outside India.
case of widow recipients of family pensions, a certificate of remarriage
prescribed in Annexure IV (III) will not be necessary. An undertaking will be
obtained from the widow that she will report such an event to the pension
disbursing office promptly. In the case of other recipients of family pension
(a widow or an un-married daughter) the certificate of remarriage/non-marriage
in the form prescribed to be furnished by the recipient once every six months
in May and November).
The Scheme of grant of cash payment in lieu of unutilized earned leave at the
credit of the employee on the date of retirement .
The conditions are:
The payment of cash equivalent of leave salary shall be limited to
maximum of 300 days (w.e.f.1.7.1997).
(FD Hr. No. 11/12/98-4FRII dt. 12.8.98)
The leave encashment will be paid in one lump sum as a one time
Authority competent to grant leave shall suo-moto, issue order granting
cash equivalent of earned leave at the credit on the date of retirement .
The cash payment for unutilized earned leave shall hence forth be made
in the manner indicated below:
Cash on date of retirement days of
Payment =___________________ X leave at credit
30 subject to a miximum of 240 days. or 300
days as the case may be.
Government employees seeking voluntary premature retirement will
also be entitled to cash payment in lieu of un utilized earned leave on the
date of retirement . (Instructions operative w.e.f. 1.1.1979).
(Hr. Govt. F.D. No. 11/5/73IFRII dated 21.4.1979)
Government decided to allow the benefit of leave encashment to those
Government servants who are retired compulsorily premature on the basis of
review of record or as a measure of punishment provided no cut in pension has
been imposed. Effective from the date of issue of this letter.
(Hr. Govt. F.D. No. 11/24/88-IFR-II dated 9.3.1988)
The scheme of leave encashment made applicable to those who retired on invalid
pension on the same conditions as are applicable to other retirees.
(Hr. Govt. F.D. No. 11/5/78-1-FR-II dated 13.2.1978)
Ex-Gratia grant and other facilities to the family of deceased Haryana
Haryana Govt. C.S’s letter No. 9054-4 G.S. :-70/32230 dated 22.12.1970 and
subsequent instructions the bereaved family gets the following
grants/concessions; Main features and modifications taken place from time ti
time have also been explained in brief.
Rs. 25,000/- (Rupees Twentely Five Thousnad Only) shall be paid to the
family of the deseased employee within fifteen days from the date of death to
meet the immediate needs on the loss of bread earner.
Hr. Noti. No. GSR. 19/Const. /Art. 309/2006 dt. 1.8.2006)
(b) Ex-gratia to the families of police personnel who died while
dealing with terrorist activities will be Rs. 1 lac irrespective of the
emoluments he was drawing before death.
(Hr. Govt. C.S.’s No. 20/21/84-6GS II dt. 15.10.1987)
(2) Free Medical Facility
Same facilities as are being availed by Pensioners.
(3) Government Accommodation or House Rent Allowance
(a) Where deceased was having Government House, the
family can retain that house up to one year at the same rent which was being
paid by deceased. In other cases the same House Rent Allowance will be
admissible for one year.
(b) Head of Department declared D.D.O. for reimbursement of House Rent
Allowance. (C.S. Hr. No. 1410-3GSII/75/7411 dt. 3.4.1975)
(4) Free Education
(a) All children will be entitled for free education upto
degree level (including professional courses). Facility shall cease to exist
if the widow/widower is retirement-married. This is incase the children get
admission in the said course on merit; and pass the examination held from time
to time. (No. 769-3GSII-76/5766 dt. 15.3.1976)
(b) Facility will continue uninterrupted for 5 years after
death of Government employee and thereafter when the child fails in an
examination the facility will be discontinued.
(Hr. Govt. C.S.’s No. 16/19-3GSII dt.
(c) Reimbursement of tuition fee where the children of
deceased employee studying in recognized private schools and colleges in
Punjab/Haryana, Chandigarh, Delhi, is admissible.
No. 8453-3GS-72/37452 dated 22.12.1972 and 24.2.1977)
(5) Exgratia Financial Assistance:-
System of Exgratia Employment or grant of Assistance of Rs. 2.5
Lakhs or Rs. 5 lakhs stands abolished and takes the shape as under:-
On the death of the Government employee the family would continue
to receive a sum equal to pay and other allowances that was last drawn by the
employee in the normal course without raising a specific claim;
For 15 years incase the deseased employee did not attain the age of 35
For 12 years in case he was less than48 years of age.
For 7 years where he was 48 years of age or above.
Family pension shall, however, stand postponed till such financial
assistance is received by the family.
Hr. Noti. No. GSR. 19/Const. /Art. 309/2006 dt. 1.8.2006)
(6) Waiving of recovery of Loans/Advance
(a) Scooter/Car Advance-Principal/interest NOT TO BE waived off.
Interest on House Building Advance to be waived off; and Principal amount of
House Building Advance not to be waived off and the number of instalments to
Recovery of conveyance advance in the same manner be transferred to dependent
of deceased and an agreement on stamp paper of Rs. /- be made.
(Hr. Govt. C.S’s No. 1866-3GSII-73/20091 dated 23.8.73)
(b) In the case of employees of Group C&D, outstanding principal amount
of House Building advance (only where one surviving member of the family is
employed), Marriage Advance, Wheat Advance, Festival Advance, Cycle Advance
and outstanding recovery of interest on all advances will be waived off.
Effective date of instructions is 1.4.85.
(Hr. Govt. C.S’s No. 16/3/85-3GSII dated 7.6.85)
(c) Where death of class C and D employee occurred in an accident,
while in service, the outstanding principal amount of Moped/Scooter/Motor
Cycle advance taken by him in sevice will be waived off. This provision is not
applicable in other death cases.
(C.S. Hr. No. 16/3/85-6GSII dated 7/13.1.87)
Head of Department is competent to sanction the Ex-gratia Grant to
the dependent member of the destitute family of deceased Government employee
(Group A.B.C and D employees) and will act as D.D.O. He can authorize any of
his office to act as D.D.O. on his behalf under this scheme.
Matters regarding providing employment, medical facility,
education facility and retention of Government house for a period of one year
will remain under the administrative control of Chief Secretary to Government
, Haryana (in G.S. II Branch)/Head of Department.
No. 16/24/86-6GSII dt. 25.3.87 & Subsequent letter)
Information of deceased and dependent to got filled at personal level and case
be sent to Government within 15 days of death of Government employee.
(C.S. Hr. No. 60-3GSII-75 dt. 13.3.1975)
XVIII. Final payment of amount standing in General Provident
Fund (New G.P.F. Rules 2006)
An application inform P.F.5 is to be
When a subscriber has been retired on superannuation or otherwise
or permitted to retire, the amount standing to the credit of a subscriber
shall become payable. The Accountant General shall authorize payment of that
portion of the amount standing to the credit of a subscriber, in regard to
which there is no dispute or doubt, before fifteen days of the retirement of
the employee on superannuation and within three months in other cases, the
balance be released as soon as possible. [Rule 24(2)]
The subscription to the G.P.G. shall be stopped 6 months prior to
retirement on superannuation. [Rule 9 (6)]
No recovery from General Provident Fund without the consent of the
subscriber can be made by the Government .
(Rule 2.46 of P.F.R.Vol. I)
XIX. Payments under Haryana Government Employees Group Insurance
This scheme was introduced for Haryana Government employees vide notification
No. 16/6/84-3GSII dated 30.8.85.
Clause No. 11:-Payment from Insurance Fund or Saving Fund
(1) When a member of the service ceases to be member of the Scheme and
his service documents show that he has been a member of the Scheme, the Head
of Office shall issue a sanction for payment of the member’s accumulation in
his Saving Fund admissible to him under clause 8 after obtaining application
in Form No. 4.
(2) If member of the Scheme died while in service before attaining the
age of superannuation and his service document show that he was a member of
the Scheme, the Head of Office shall address the nominees/heirs of the
Government employee concerned inform 5 to submit an application in Form 6 and
on receipt of such application shall issue a sanction for the payment of the
amount of insurance and the accumulation in the Saving Fund to Them. If a
member of the Scheme died during the month before the recovery of subscription
for that month from him, his dues shall be paid after deducting the
(3) The amount payable to the nominees/heirs of a member of the scheme
who has the benefits of an insurance cover only shall be the amount of
insurance appropriate to his Group.
(4) The amount payable to the nominees/heirs of a member of the Scheme
who dies while in service shall be-
(a) the amount of appropriate insurance to which he was entitled at the
time of his death.
(b) the amount due to him out of the Saving Fund for the entire period
of his membership in lowest group.
(c) the amount or amounts due to him for additional units by which his
subscription was raised on each occasion due to appointment or promotion to
higher Group for the period from which the rate of subscription was raised to
the date of his death.
(5) The amount payable to the members of the Scheme who ceased to be in
employment with the Haryana Government on account of resignation, retirement
etc. shall be-
(a) the amount due to him out of the Savings Fund or the entire period
of his membership in the lowest Group; and
(b) the amount or amounts due to him for the additional units by which
his subscription was raised on each occasion due to appointment or promotion
to higher Group for the period from which the rate of subscription was so
raised to the date of cessation of his membership.
Provisions of Clause 5(1) and 7(1) of Notification dated 29.8.1985 have been
modified as under vide letter No. 1/5/89-IN GIS dated 13.10.1989.
“the subscription for the Scheme shall be in the Units of Rs. 15/- per month
and the amount of Insurance cover shall be 15,000/- for each unit of
subscription with effect from 1.1.90.”
existing compulsory New Group Insurance Scheme as such should continue for all
the employee as hitertofore and subscription at the enhanced rate of 50% be
made optional for all employees of ‘D’ ‘C’ ‘B’ and ‘A’ categories with effect
in rate of subscription and Insurance cover with effect from 1.1.1990.
No. 1/23/890IN GIS dated 2.1.1990)
Subscription upto 31.12.89
Revised rates after 50% increase in
subscription effective from 1.1.1990
Net insurance cover
XX. Admissibility of T.A. for journey on Retirement/for
journey by dependent members of Deceased Government Employees.
(i) In case of transfer, an employee would be paid daily allowance for
himself as well as for each member of his family. Besides this, he would be
paid for each member of his family bus/rail fare as the case may be. Incase of
journey by own car/Scooter/M.Cycle/Moped with or without family he will be
entitled to claim road mileage for once only subject to the entitlement and
for one vehicle only. The definition of family for the purpose of TA/DA
includes an employee’s dependents also.
(ii) Am employee on transfer would be reimbursed the actual cost of
transportation charges of his household goods on the undermentioned grades at
the rates approved by the Union of Transport Companies/Registered
Grade- I 2-Trucks
Grade- II 2-Trucks
Grade- III 1-1/2 Trucks
Grade- IV 1 Truck
Grade- V 1/2 Truck
(iii) Incase the household goods are transported by any other mode of
conveyance, the employee would be paid actual or the charges as per his
entitlement, whichever is less.
A Government employee on transfer will be paid packing/unpacking and
loading/unloading charges as per grades given below :-
I (Pay Rs. 16000 & above p.m.) 400
Grade-II (Pay Rs. 10500 upto Rs. 15999) 400
Grade-III (Pay Rs. 8000 upto Rs. 10499)
Grade-IV (Pay Rs. 4000 upto Rs. 7999)
Grade-V (Pay below Rs. 4000)
J. TA/DA for the
journey to his/her home town would also be admissible to the family of a
deceased Government employee on his/her death while in service and similarly
to a Government employee on his/her retirement.
K. The TA/DA referred
to will be admissible in respect of the journey of the Government servant and
members of his family from the last station of his duty to the place from
where the retiree draws his pension.
L. The expenditure on
transportation of conveyance by Government servants on their retirement shall
be reimbursed without insisting on the requirement that the possession of the
conveyance by them while in service at their last place of duty should have
been in public interest subject to proof of having a conveyance.
(F.D. Hr. No.
5/27/98-1FRII(Part-I) dt. 29.7.98)
The concession can be availed
within one year of retirement .
5/50/86-1FR(II) dt. 15.5.87)
XXI. Medical Facilities After Retirement
Pensioners/their wives or husbands, as the case may be will be entitled to
free medical treatment, indoor and outdoor, including X-ray, Laboratory and
other such examination, at the States Hospitals, Dispensaries, according to
the status enjoyed by them at the time or retirement. The free treatment will
include the free supply of such medicines as are available at the
138-2-HBI-681/12620 dated 27/28.5.78 as modified vide No. 2/99/IHBIII-79 dated
submitted after 6 months but upto 12 months from the date of completion of
treatment to be sanctioned by the Administrative departments, thereafter to be
referred to Health Department.
(H.D. Hr. No. 2/660/2003-1HB
III dt. 11.12.2003)
Government pensioners drawing pensions from Punjab State Treasuries and their
family will be allowed the medical facilities as mentioned above from Punjab
Govt. dispensaries/Hospitals as are available to such pensioners in Haryana
Dispensaries/Hospitals, in accordance with the status enjoyed by them at the
time or retirement.
(No. Pb. Govt. letter No. 14012-1HBI-70/30690 dt. 30.10.1970)
In case of death
of pensioners who had retired on superannuation/retirement pensions their
widow/widowers and minor children will be allowed free medical aid which
concession will also be allowed to the widow/widowers getting Family Pension
in the event of death of their husbands/wives while in service.
2/99-IHB-79 dt. 24.9.79)
are required to prefer their medical reimbursement claims to their Heads of
offices from where they retired (No. 2/9-IHB-79 dated 11/13-11-1980). However,
pensioners may submit their claims to the Head of Office nearest to the
place where the pensioner has settled. For this purpose, he will have to
file an affidavit showing the place where he has permanently settled after
retirement and from which office he will get reimbursement of his medical
bills. A copy of this affidavit will be supplied to the office from where he
retired and also to the Head of the Department concerned.
(No. 2/77/82-IHBIII dt. 12-4-1983)
with the instructions contained in circular No. 2/99/IHB-III-79 dated 24.9.79
and No. 2/162/84-IHB-III dated 6.7.1985, the spouse and dependent parents,
minor children grand-children of the retired officers/officials of Haryana
Government, were granted the facility of getting free medical treatment at
Hospitals and Dispensaries of Haryana Government and Chandigarh Administration
and also at P.G.I., Chandigarh.
It has further
been decided that facility of reimbursement of medical charges for the
treatment taken by the spouse and dependent parents, minor children and minor
grand-children of the retired officers/officials of Haryana Government, at a
Government Dispensary/Hospital or Institution recognized by the Government .
Such claims should be countersigned by the Chief Medical Officer of the
concerned district or Medical Superintendents of the Health Institutions.
(No. 2/22/85-1 HB III dated 18.2.1986)
To compensate the
state Government employees/pensioners/family pensioners for the expenditure
incurred by them on OUT DOOR medical treatment, Medical Allowance will be paid
uniformally to all these categories alongwith their salary pension. However,
indoor treatment/hospitalization charges will be reimbursable as hitherto.
These instructions are applicable to all the retired/retiring Government
(H.D. Hr. No.
2/363/98-1 HB-III dt. 17.12.2004)
expenses of chronic diseases has been allowed by Haryana Government to its
employees/pensioners/family pensioners and their dependents who undergo
allopathic treatment as outdoor patients on the following conditions:-
(a) That the certificate of chronic diseases will be issued by the
Board constituted under the Chairmanship of Civil Surgeon of the District in
which a specialist of the chronic disease will be the Member.
(b) The employees in Chandigarh and Panchkula will be examined by the
Medical Board constituted under the Chairmanship of Civil Surgeon, Ambala.
(c) The medical certificate issued by the P.G.I. authority and General
Hospital, Sector 16 will be valid and the employees having this certificate
will not be required to be examined by Medical Board, Ambala.
(d) The Medical Certificate will be reviewed after a period of two
(e) The medical Boards constituted at District Headquarters can refer
the cases for detailed examination to Medical College, Rohtak and P.G.I.
claiming reimbursement on chronic diseases will not be entitled to any other
medical allowances either at fixed rate or as out-door patient. Expenditure
either indoor or outdoor on chronic disease reimbursable in full.
(H.D’s No. 2/160/89-1 HB-III dated 11.8.1992 read with
No. 2/157/2002-1 HB III dated 28.5.2003 and No. 2/640/2003-IHB III dated
retirement-imbursement of the cost of denture is not included in the fixed
medical allowance. Benefit is admissible to the entitled person only once in
life time. The total retirement-imbursement allowed to an individual both for
fixing of complete and partial denture shall not exceed Rs. 2000/-.
(H.D. Hr. No. 2/628/20030 I HB III dt.
HEATR PACE MAKER is reimbursable on the conditions; that the pace-maker
should be purchased by the patient and the Director Health Services, Haryana,
will certify the cost of Heart Pace Maker.
(H.D. Hr. No. 2/288/I HB II-86 dt,
XXI. Tips to ensure prompt release of Pensionary Benefits on
Government and its departments have been doing their best to
simplify the procedures so that all officers/officials may get all pensionary
benefits immediately on retirement. Despite these efforts still delay occurs
in many cases. The delay can be eliminated if the officers/officials extend
their helping hand to ensure that their pensionary benefits may be released
immediately after retirement.
Delay in immediate release of pensionary benefits, as per study,
generally occurs in the cases of officers/officials who had either been
working in different offices (being in transferable job) or worked on
deputation during their service.
All Government employees while serving in a department should keep
in their mind following important tips:
Completion of Service Book]
Service Book is a permanent Service Record and on the basis of which
qualifying service, amount of pension and entitlement of leave encashment etc.
are worked out. Thus all officers/officials must ensure that every year they
may put their signatures in column against the entry of annual increment in
the Service Book. At that time they may check:-
(i) Whether all types of entries in their Service Book have been
signed by D.D.O.?
(ii) Whether Service Verification Certificates have been recorded?
(iii) Whether all increment and pay fixation entries have been made?
(iv) Whether their signatures have been attested by D.D.O. after a spell
of five years?
(v) Whether the leave account is complete in all respects?
(vi) Whether entries of recovery of leave salary and pension
contribution have been made.
Issues of Various
(i) While laying down charge of a deputation post or any other post on
transfer at any office/place, all the officers/officials make it sure that No
Due/Demand Certificate is issued in their favour.
(ii) A certificate may also be got issued at the time of laying down
the charge, to the effect that/ no enquiry or disciplinary action is pending
against them and if any irregularity comes to notice later on that will be
intimated to their Heads of Departments/offices.
(iii) A certificate to the effect that the officers/officials have
not/have availed long term advance (s) while serving in a particular office.
(Title of Advance, Amount, sanction No. & Date, Total amount
recovered, balance left. )
If they were having any Government residential accommodation in
possession at a station of duty, they must obtain No Demand Certificate from
concerned authority immediately on handing over the possession of the
Over the possession of the accommodation.
Leave Salary & Pension
The officers/officials who proceed on deputation should get their
deputation terms and conditions issued at the earliest.
They may check from time to time whether the Leave Salary and
Pension Contribution is being deposited by the borrowing organization with
their parent department regularly.
Writing of Annual
Those officers (Gazetted) who serve or had served on deputation
post or in different offices being on transferable job, mist ensure that their
annual confidential reports (including broken periods) are being or have been
written by the competent authority/officer under whom they have served.
They may ensure:-
(i) that their recoveries of monthly subscription and instalments of
advance (s) are being made against their correct G.P. Fund Account No.;
that recoveries of long term advance are being regularly adjusted
against their name in the books of Accountant General office.
That recoveries of licence fee/rent in respect of Government
accommodation in their possession, are being booked in their account by the
So that on
retirement they may not be required to exert to find out details of missing
Submission of Pension Papers
(i) When they are left with two years service before retirement, they
must, without waiting for letter/forms from Head of Office/Deptt., fill-up the
relevant columns of Pension Forms and submit the same to their Head of Office.
They must obtain receipt in token of submission of pension papers.
(ii) They must remain in contact with the Pension branch or official of
their office to complete the formalities or remove the discrepancies in
pension papers on the spot.
(iii) They must check that their pension papers have been sent in time
for Certificate and Report by the Accountant General office.
To get final payment of G.P.F. immediately on retirement, they can stop
subscribing to G.P.F. four months before retirement.
list of tips is only illustrative and not exhaustive.